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Management Tips From Tech Leaders

June 15, 2018 No Comments
Workville coworking space startups project management meeting

“WHAT GETS MEASURED, GETS IMPROVED.”

-PETER DRUCKER

Workville is known as New York City’s best coworking space because of the talented community we foster. There’s a friendly buzz of productivity and success in the air; members value their workday in our inspiring environment. They frequently stop by the management office to share best practices and funny, behind-the-scenes stories of how to build a scaling company. We love hearing their best practices and stories. Below are the top three management tips we’ve learned from our community. 

Workville coworking space startups project management meeting

 

PROJECT MANAGEMENT:

Teamwork is a fan favorite here. Members use it for managing projects from start to finish because it creates a clear workflow across functions. The platform streamlines information into one management system, integrates with other applications, and is intuitive to use. Collaborators can easily add files, images, feedback and most importantly for productivity, can easily track the status. For our satellite office members, this centralized information flow is really important – they frequently work with teams based on the West Coast or abroad.

We use Teamwork for web development projects; collaborators include the Workville team, our member Bklyn Co, and his graphic design teams based in Dublin and Moscow. Anecdotally, Teamwork makes project management feel seamless, so we sometimes forget that our collaborators are based all over the world, working from different time zones. We are guilty of calling the Dublin team at 4am (their time) just to say “love the status update and new design!”. Whoops, early am is not the best time for a compliment. So buyer beware, the one thing Teamwork can’t streamline is different time zones. 😉

PROFESSIONAL WRITING

 Grammarly is like Word 10.0. It’s a writing assistant tool powered by AI. We had the privilege of seeing the founder pitch at Israeli Pitch Day; it was one of those aha moments when we knew we had just met the next unicorn.

Our members use Grammarly to ensure all documents and emails are professional, without any spelling or grammatical errors. Schools and universities recommend Grammarly as a real-time educational tool. The platform recaps mistakes, explains grammar rules or spelling context pertaining to the mistake and makes vocabulary enhancement suggestions.

Members give Grammarly a thumbs-up because it’s like having a personal editor plus English teacher, which is especially helpful for anyone whom English is a second language.

HUDDLE MEETINGS

startups use football huddle for project management

Team Huddle is not a tool per say, it’s an ethos. In our community, almost every company uses the Team Huddle approach. Whether it’s a daily or weekly huddle, the goal is to review project status, add clarity to any steps, and to problem solve.

Our blockchain companies choose to have one person lead the huddle (the project lead), while our adtech companies choose a more interactive approach in which everyone provides a status update. The huddle format is what makes these meetings effective – stay standing and keep the meeting between 10 – 20 minutes max. Standing-up helps keep the meeting short and to the point.

Team Huddle’s are a check-in meeting to enhance productivity. Adding new projects or extra talking points deters from productivity. The term “team huddle” is inspired by Football huddles, which are timed and focus only on the next plays in the game.  So, our members recommend that if you feel the huddle getting off track or going overtime, jump in as the team quarterback, wrap up the meeting. Conclude a good huddle with clearly defined action steps and motivators.

To learn more effective management tips from our community, visit us at 1412 Broadway. Contact info@workvillenyc.com.

Workville NYC best coworking space founders

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